Meeting & Study GuideBe Prepared For Meetings How to Lead Productive Business Meeting |
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Meetings LocationPrepare Well
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Prepare Well |
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Choose The Right Location. Knowing which of the three types of meetings you're conducting will help you select a location. A lecture hall arrangement, where participants are lined up in wows facing the leader, is acceptable for an information-giving meeting. It works less well for an information - taking meeting, and it doesn't work well at all for problem-solving meeting. In problem-solving meetings you want participants to interact and respond to each other's comments. A U-shaped arrangement, where all participants can see and hear each other well, is a much better choice. Convenience is important - but be sure you're thinking of the participants' convenience and not just your own. After all, there's only one of you. Don't waste five minutes of everyone else's time to save yourself ten.
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Choosing an airport location can sometimes save hours for your participants. They'll have more flexibility in making flight connections, and they won't have to contend with ground transportation. Participants will be more likely to arrive on time, and your meeting will be much more likely to stay on schedule. Many airport hotels make conference rooms available for meetings. While the rooms are usually comfortable, quiet, and properly furnished, problems can occur. Be sure to check your site in advance. More subtle characteristics of your meeting can also affect the outcome. For some, meeting in the boss's office is intimidating. If you want to encourage free and open discussion, choose a more neutral setting. Lunchrooms and staff lounges are too setting down to serious business. Above all, always choose a site that is quiet and interruption-free.
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