Meeting & Study Guide

  Be Prepared For Meetings How to Lead Productive Business Meeting

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  Stay on track Meetings 

 Establish a Plan For Attacking the Problem

Meetings: The Benefits and the Costs

Prepare Well

You meeting has now begun.  The group is about to moved together in an organized way toward solving the problem.  The requires some kind of plan for proceeding - a plan for attacking the problem   Usually, because it is most time-efficient, it is best to present your own plan.  Bur in some circumstances, especially when issues are potentially contentious, it may be useful to let often, you can effectively combine both techniques.  For examples, you might ask, "Should we look into what other departments have done about this kind of problem?"

A frequent method used for attacking a problem is to have the group consider the advantages and disadvantages of ideas for solving the problem.  As an alternative, parts of thi problem might be assigned to individuals or small groups that will later meet to develop solutions.   

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Visual Aids

Problem And Cause

You may want to begin charting a course of action by dividing your problem into sub-problems.  If for example, the purpose of your meeting were to update policies for leaves of absence, you should identify the types of leaves that are to be considered.   How do sick leaves differ from other leaves?. Will accidents happening when a worker is vacation? Or accidents attributed to employee negligence? Will maternity leaves bi given special treatment? Will new child leaves be allowed for men? Will leaves be allowed for family illnesses?

Isolating sub-problems often makes critical issues more clear to all concerned and speeds the progress of your meeting.  For example : If your problem were to improve maintenance in a major supermarket, it might prove most efficient to divide the problem into three sub-problem : 1). Maintaining display areas; 2). Maintaining storage areas; 3). Maintaining equipment such as freezers, fixture, and check-out counters.

Whenever your method of attack, it must be firmly decided upon and clearly established before proceeding.  It must be understood and agreed upon, or your group may lose focus and drift away from the meeting's purpose.

• Starting Participation.

• Leadership.

• Brainstorming.

• Guidelines For Leaders

• Listening.

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